PowerPoint helps people create attractive materials for giving talks and presentation
On opening PowerPoint, There is dialog box which offers four options:
1-creating a new presentation using the AutoContent Wizard
3- Blank presentation
4-working on an existing presentation
The templates are background patterns created by graphic artists. When you choose a template, all the elements, e.g., titles, bullets, and charts, etc., in each slide of your presentation coordinate with the colors for that background.
Any element that appears on a PowerPoint slide, such as clip art, text, drawings, charts, sounds, and video clips.
The standard toolbar
Create a new presentation
Open an existing presentation
Save the presentation
Print the current presentation
Spell check the presentation
Copy selected text
Paste cut or copied text
Undo the last action
Add a hyperlink to a slide
Add a new slide to the presentation
Change the zoom percentage
Microsoft PowerPoint Help
Access the Office Assistant
See additional toolbar buttons
Slide Sorter View
Working with the AutoContent Wizard
The AutoContent Wizard is a good option for creating a presentation if you are a beginner. The AutoContent Wizard offers suggestions for templates to use and types of content to put in. This option is also good if you are in hurry and want to create a presentation quickly.
The AutoContent Wizard will guide you through some simple steps.
1. Read the information on the start screen, then click Next.
2. In the next dialog box, select the type of presentation you want to give, then click Next to advance to the next dialog box.
3. Continue entering options until you reach the Finish step.
4. Click Finish.
Adding text to a title:
1. Click in the Title text box. A thick gray border appears around the text box indicating that it is selected.
2. Type a title.
3. Click the Subtitle text box and type a subtitle.
Moving a text box
1. Click the text box you want to move. A thick gray border will appear around the text box.
2. Place the pointer on the border. The pointer will change into a four-headed arrow.
3. Hold down the mouse button and drag the box to the new location.
4. Release the mouse button.
Resizing a text box
1. Click the text box to select it. A gray border will appear around the text box.
2. Place the pointer on a resizing handle. The pointer will change into a two-headed arrow.
3. Hold down the mouse button and drag the resizing handle until the box is the size you want. Drag outwards to make the box larger. Drag inwards to make the box smaller.
Deleting a text box
1. Click the text box to select it.
2. Click the box's border and then click the Delete key. The text disappears, but the border remains.
3. Click the border again and press the Delete key. The entire text box is deleted.
What is Outline View?
In Outline View, your presentation appears as an outline, made up of titles and main text from each slide. Because you can see all your presentation in one window, rather than one slide at a time, it's an ideal place to plan, organize, or edit your presentation.
Slide saving :
Choose FILE, Save or click the [Save] button on the standard toolbar.
1-To view your presentation starting with the current slide click the [Slide Show] button. The [Slide Show] button is located with the other view buttons on the left of horizontal scroll bar.
2-To view your presentation starting from the first slide, select VIEW, Slide Show or SLIDE SHOW, View Show from the menu bar.
Choosing slide layout:
• Select FORMAT, Slide Layout from the menu bar, or
• Right-click on the background edge area of a slide, away from any placeholders, and choose it from the shortcut menu, or
To open an existing presentation once you are in PowerPoint, click the [Open] button on the standard toolbar or select FILE, Open on the menu bar.
A convenient feature under the menu bar FILE option, is a list of the four presentations you've worked on most recently. You can quickly open one of those files by clicking on the file name.
To split an existing slide into two (or more) slides, work in the outline pane in Normal View or in Outline View.
Place the insertion point at the first line which you want to put on another slide, and use the [Promote] button on the outlining toolbar, or the <Shift>+<Tab> keystroke combination until you have a new slide number (this may only be one time).
Duplicating a Slide
To duplicate a slide in Outline, Normal Slide or Slide Sorter View, select INSERT, Duplicate Slide from the menu bar.
Add a new slide:
• Select INSERT, New Slide from the menu bar
• Press <Ctrl>+<M>
• Click the [New Slide] button on the standard toolbar
You can select more than one slide at a time in the Slide Sorter, and then drag the entire selection to a new location.
To delete a slide, you can be in any of the four working views. Click on the slide or the slide number, then select EDIT on the menu bar, and pick Delete Slide.
Adds a shadow to selected text
Right-aligns selected text
Adds/removes numbers from selected paragraphs
Adds/removes bullets from selected
EDIT, Delete Slide
Delete the active slide or selected slides
VIEW, Notes Pages Bring up a special box for entering notes about a particular slide
VIEW, Toolbars View ruler for adjusting bullet indents
Display the list of available toolbars
The drawing toolbar
Used to rotate objects you create with the drawing tools
Add a variety of shapes to your slide drawings
Draw a line
Draw an arrow
Draw a rectangle
Draw an oval
Add a text box
Insert Word Art
Add "artsy" words to your slide
Insert Clip Art
Insert images from the Microsoft Clip Art Collection
Change the color of the selected drawing object
Change the color of the selected line
Change the color of the selected text
Change the style of the selected line
Change the dash style of the selected line
Change the style of the arrows on a selected line
Add a shadow to a select object
Add three dimensions to a selected drawn object
Add or Remove Button
Customize the drawing toolbar
CHART, Background Color
FILE, Pack and Go Change the chart background color in Microsoft Organization Chart
Create a stand alone version of your slide show(s)
FILE, Save as Web Page Create an HTML version of your slide show
FILE, Save as Save your slide presentation in alternative formats such as GIF or JPEG
INSERT, Hyperlink Apply a click-activated hyperlink to the selected object
SLIDE SHOW, Slide Transition Apply a transition effect to a slide or slides
SLIDE SHOW, Preset Animation Apply a preset animation effect to the selected object
SLIDE SHOW, Custom Animation Create and apply custom animation effects to the current slide
SLIDE SHOW, Hide Slide Hide a slide so that it is not displayed when the slide show is presented
INSERT, New Slide
INSERT, Duplicate Slide
Add a slide
Add a copy of the current slide
INSERT, Text Box Add a new text box to the slide
FORMAT, Alignment Change justification in an object, like a title or bulleted area
EDIT, Select All Select all of the objects on a slide
VIEW, Master Use to view and change masters
INSERT, Picture, ClipArt Use to access clipart from the Microsoft Clip Gallery
INSERT, Picture, From File Use to access images from sources other than the Microsoft Clip Gallery
FORMAT, Background Use to create a custom background for one or more slides
FORMAT, Slide Color Scheme To make changes in the color scheme of one or more slides
FORMAT, Picture Use to change clipart attributes, like scale, size or cropping
INSERT, Chart Add a data chart to any slide layout
INSERT, Picture, Organization Chart Add an organization chart to any slide layout
INSERT, Object, Microsoft Equation 3.0 Add an equation to a PowerPoint slide
INSERT, Symbol Add a non-ASCII symbol to any placeholder
INSERT, Table Add a table to any slide layout
VIEW, Datasheet Display the chart datasheet in Microsoft Graph
CHART, Chart type Select a chart type from 14 main types in Microsoft Graph
CHART, Chart Options Add chart titles, legend, data table and other features to a chart in Microsoft Graph
FORMAT, "Selected Object" Change features of the selected chart object in Microsoft Graph
The web is a good source of clip art. There are many web sites that offer free clip art. Three sites are:
• USDA Photo Center
• The ClipArt Connection
TOOLS, AutoCorrect Edit AutoCorrect options
INSERT, Slides from Outline
Import an outline from another application
FILE, Send to: Microsoft Word Transfer your PowerPoint 2000 presentation to Word 2000
FILE, Send to: PowerPoint Transfer a Word 2000 outline to PowerPoint 2000
Selecting a new bullet style
1. Click anywhere in the bulleted text to select it.
2. Click the Format menu, then click Bullet. The Bullet dialog box will appear.
3. Click the bullet style you want in the symbol grid.
4. Click OK. The new bullet style will appear in your bulleted text.
It is always wise to save a new presentation before spell checking. To begin the spell check, select TOOLS, Spelling from the menu bar or click the [Spelling] button on the standard toolbar:
Ignore Skip word and move to next misspelled word
Ignore All Ignore all occurrences of word
Change Change word
Change All Change all occurrences of word
Add Add word to custom dictionary
Suggest Suggest correct spelling, if not enabled
AutoCorrect Adds the spelling error and its correction to the AutoCorrect list (see explanation below)
Close Discontinue spell check at any time
TOOLS, Spelling Run the Spell Checker
Adding animation to your own artwork
1. On the slide, click the image to select it.
2. On the Formatting Toolbar, click the Animation Effects button. The Animation Effects Toolbar will appear.
3. On the Animation Effects Toolbar, click on one Effect button. This effect will be added to the image.
1. on Slide, select the text you want to animate by clicking it.
2. On the Animation Effects Toolbar, click the Effect button you choose. The effect will be added to the text.
Stopping the Slide Show
1. Move the pointer on the screen and wait for the button to appear in the lower, left- hand corner of the screen.
2. Click the button, and then click End Show. The show stops.
Adding sound to animations
1. on Slide, select the animated object you want to add the sound effect to by clicking it.
2. Click the Slide Show menu, then click Custom Animation. You can also click the Custom Animation button on the Animation Effects toolbar.
3. Under Entry animation and sound, select a sound effect from the drop-down list.
4. Click OK to add the sound to the animation. The sound is added to the animated object.
Adding sound to transitions
1. In Slide Sorter View, click the slide with the transition you are adding sound to.
2. Click the Slide Show menu, and then click Slide Transition. The Slide Transition dialog box will appear.
3. Select a sound effect from the Sound drop-down list, then click Apply. The sound is added to the transition.